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SAP File Lifecycle Management (SAP FLM)

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    Taming Data Growth and Ensuring Compliance with SAP FLM

    Uncontrolled data growth in SAP systems, particularly in large tables and archives, directly impacts system performance, drives up storage costs, and complicates compliance efforts. Aphelios Solutions specializes in implementing and optimizing SAP File Lifecycle Management (SAP FLM) to provide a comprehensive, systematic approach to managing information across its entire lifecycle.

    We configure FLM strategies to automatically categorize, move, and destroy data based on business rules and regulatory retention policies. By centrally governing the lifecycle of documents, print lists, and transactional data, we ensure your SAP environment remains lean, fast, and fully compliant with data retention laws globally.

    • Data Retention Policy & Compliance

      We define and configure complex retention policies based on regulatory requirements (e.g., GDPR, Sarbanes-Oxley) to automatically categorize, manage, and audit data, ensuring compliant and auditable destruction/retention.

    • Strategic Archiving & System Optimization

      We execute strategic data retirement by safely moving historical and rarely accessed data off the core database to cost-effective storage, dramatically reducing database size for faster reports, backups, and lower TCO.

    Strategic Data Retirement and System Optimization

    Our SAP FLM services focus on strategic data retirement to optimize the performance and total cost of ownership (TCO) of your SAP landscape. We analyze your data structures to identify candidates for archiving and destruction, safely moving historical or irrelevant data off the core database to cost-effective storage solutions. This process dramatically reduces the size of your production database, leading to faster execution times for transactions, reports, and system backups. Aphelios Solutions ensures a smooth, auditable data retirement process that preserves data integrity while delivering tangible benefits in speed, scalability, and preparing your system for major projects like an S/4HANA migration.

    • 100% Data Retention Compliance
    • Reduced Database Size
    • Faster System Performance
    • Lower TCO & Risk

    Strategic SAP File Lifecycle Management (SAP FLM)

    Uncontrolled data growth in SAP systems drives up storage costs, degrades performance, and complicates compliance efforts. Aphelios Solutions specializes in implementing and optimizing SAP FLM to provide a comprehensive, systematic approach to managing information across its entire lifecycle, ensuring your system remains lean, fast, and fully compliant.

    We go beyond basic archiving, providing deep expertise in integrating FLM with specialized components like SAP ILM (Information Lifecycle Management) and Document Archiving. Our goal is to transform your data management function into a unified, high-performance capability that preserves data integrity, significantly cuts storage costs, and prepares your SAP system for major projects like an S/4HANA migration with minimal risk.

    Essential SAP FLM Implementation Services

    Data Volume Analysis & Strategy

    Conducting a comprehensive analysis of the existing SAP database to identify the largest tables, documents, and historical data objects, establishing a clear archiving and retention strategy to control growth.

    Defining and configuring complex, rule-based data retention policies within SAP FLM (or ILM), ensuring that data is automatically retained or destroyed according to global and local regulatory requirements (e.g., GDPR, tax laws).

    Implementing standard and custom archiving objects for transactional and master data (e.g., FI documents, SD orders, MM materials), safely moving large volumes of aged data from the production database to archive storage.

    Configuring the archiving of large, non-database files such as original documents linked to SAP records (e.g., invoices, purchase orders) and mass-generated print lists to reduce primary system load.

    Establishing secure and optimized connections between SAP FLM and certified external storage platforms (e.g., SAP Content Server, third-party storage devices) for cost-effective data warehousing.

    Implementing auditable processes for the final destruction of data that has reached the end of its legal retention period, ensuring full compliance with “right to be forgotten” regulations.

    Utilizing FLM/ILM as a critical step prior to a major migration (like Brownfield S/4HANA Conversion) to reduce the production database size, accelerating conversion time and simplifying the project scope.

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